To be successful in project management is not difficult, the most important facts are to make sure the key items and things which would highly caused the failing of a project to be well taken care of, by designated leads, with great prioritization and attention,1. All project deliverables and project activities must be visualized and communicated in vivid detail.
– In short, the project manager and project team have the same focus in the same direction by knowing what are the priorities and expectation for the project . Avoid vague descriptions at all costs.2. Project managers must focus on the three dimensions of project success
– which means to complete all project deliverables on time, within budget, and within agreeable level of quality as defined by and to sponsors and stakeholders. The project manager must keep the team’s attention focused on achieving these broad goals.3. Top management must actively set priorities.
– In today’s world , it is common for project team members to play active roles in many projects at the same time. Ultimately, there comes a time when resources are stretched to their limits .
– In response, some organizations have established a Project management Office to act as a clearinghouse for projects requests. The Project Office reviews the organization’s overall mission and strategies, establishes criteria for project selection and funding, monitors resource workloads, and determines which projects are of high priority to be approved, to prevent multi-project log jams4. Successful projects work great with a proven time tested project life cycle tool
– Models such as the standard ISD model helps to tailor in professional standards and best practices into our project plans. These models support quality and help reduce rework as much as possible.5. Project managers must enforce on-time management and sense of urgency.
– Because every projects are finite endeavors with limited time, money, and other resources available, they must be kept moving toward completion. It’s up to the project manager to keep their team focusing on project deliverables and deadlines. Regular status checks, meetings, and reminders are essential and cannot do without.6. Project manager responsibility must be matched by equivalent authority.
– Project managers must obtain equivalent authority to execute their responsibilities to drive the success of any projects. Specifically, managers must have the authority to acquire and coordinate resources, set expectations, give instructions, set priorities, and resolve any disputes in the team. He is also authorized to make appropriate, binding decisions which would have major impact on the success of any project.7. A good manager is a good communicator. If you have an aptitude for management, you have the Midas touch of great interpersonal skills, eliciting others hidden strength and skill sets, and to work with you to obtain the best results for any projects or initiatives. Good communication skills can infect everyone, and the management point of view is a great way to manage “up”-building lines of communication with the people over whom you have no power.8. Good management of resource allocation: how to juggle Good (quality), Cheap (money and other tangible resources) and Fast (deadlines and perceived convenience) when coordinating a project.
– Each project resources allocate and has an agreed upon ratio on these three resources. – This ratio is sometimes called the expectations of the project. If there are any issues with any one of these resources, alert the upper management about the problem as early as possible and also you need to be able to suggest alternatives to the management that will either solve the problem or minimize it. These other alternatives may propose the use of additional resources beyond the current budget, or as the final resort, they may even review and propose a change in the objective which make it more achievable.9. A good project manager listen and empathy: This is the integral part of communication. One need to be able to listen and understand what’s going on. Empathy is the softer side of listening and truth. You should be able to understand how people feel, why they feel that way, and what you can do to make them feel differently. Empathy is especially important when you’re dealing with your customers as this makes them come back for your service.10. Division of Work
This is an activity of breaking down large tasks into sub-tasks which are easier to get managed. These sub-tasks can be assigned to a larger groups of individual employees. Ideally you want to figure out how to accomplish a large objective by dividing the work up into manageable pieces. However you also need to provide careful attention to the interdependencies among each division and to carefully assess each employee’s strengths and weaknesses to the best possible way.